Private Programs

Private Programs


If you have a large group, are looking for a program in a specific location not found on our schedule, need a more personalized experience, or the timing of our regularly scheduled programs doesn't meet your needs please get in touch for a quote for a private program.  We'll be able to give you an exact quote and discuss your scheduling needs by phone or email. 

Read on to get an estimate of what a private program may cost:


  • $80/hour per staff member.  We will include travel time and a combined 2 hours for program set-up and clean-up in a quote.  Though exact ratios will depend on the needs of your group, a ballpark estimate is:
    • 1 staff member for up to 4 participants
    • 2 staff members required for 5 - 10 participants
    • 3 staff members required for up to 25 participants
      • We can serve larger groups in conjunction with larger events - for example, an agency-wide picnic where we are also running a cycling demo
  • $1/mile from our office location to program location based on Google Maps
  • Our rates include $2 million in liability insurance, the expertise of our trained and certified staff,  program equipment and supplies


Example 1:

A private 3-hour cycling program for 10 individuals on the Nashua River Rail Trail in Groton:

Staff Time:

  • 3 Program Leaders for:
    • 4 hours of program
    • 2 hours set-up and clean-up
    • 3.5 hours of travel time
    • TOTAL: 9.5 Hours X 2 Staff = $1,520
  • Travel:  88 miles each way = $176


Example 2:

A kayaking trip from Hatfield to Northampton for a group of 12 (not, we have 10 single kayaks and 2 tandem kayaks available for groups)

Staff Time:

  • 3 Program Leaders for:
    • 3 hours of program
    • 2.5 hours set-up and clean-up
    • 1 hour of travel time
    • TOTAL: 6.5 Hours X 2 Staff = $1,040
  • Travel:  7 miles each way X 2 trips to Hatfield for trailer and boats shuttle: = $28
  • Group handles its own transportation logistics for participating individuals

Please note:  We are also happy to collaborate on proposals for grant funding or support your search for other funding options in order to make our programs financially accessible to your group.  Please call or email us to start the conversation.

Interested in Scheduling a Private Program?


Step 1:  Reach out to us at for an exact quote.


Step 2:  We'll get back to you with a quote and information about our availability for scheduling.  We typically schedule private programs a couple of months out to ensure staff, equipment, and location availability.


Step 3:  We will invoice you a 25% deposit to secure the date on our calendar.  We will invoice you for the remainder after the program.

Please note:  Because of the significant expenses we incur in planning for your program, scheduling staff, etc. this 25% deposit is nonrefundable, even if we cancel due to weather conditions.  You can view our weather cancellation policies here.


Step 4:  We'll work together to make it happen!  We'll register interested participants to match them to our equipment and staff availability, distribute our liability waiver to all registered participants, and run a top-notch, fun, accessible outdoor recreation program for your group!